You’re a Review Pro overseeing the safe construction of your city
You’re a Review Pro overseeing the safe construction of your city
You’re a Review Pro, overseeing the safe construction of your city. Problem is, you have more plan submittals and resubmittals than you can track and more rolled plans than storage space.
We can’t shrink your plan submittals, but we can shrink your workload and storage requirements. When Review Pros get serious, they turn to MyGov. At MyGov, we automate everything.
What do you struggle with?
I struggle tracking so many plan sets!
If you have several reviewers looking at the same paper plan set or viewing copies of the same plan set, it can be really difficult figuring out who has reviewed, the current review status, the latest correction notes or even where a plan set is presently located.
With MyGov, all reviews use the same electronic plan sheets – including all markups and correction items. Statuses, markups, corrections, stamps and signatures are easily seen online by each reviewer and the applicant.
I spend too much time managing plan resubmittals!
When all reviewers are done, MyGov automatically sends the applicant:
- a combined list of all correction items, and
- a link to the plan sheets to resubmit and a view of all plan sheets with their respective markups and corrections.
As the required items are resubmitted, the responsible reviewers are notified and can start their next review cycle. This cycle repeats until all required items are addressed. Then, the reviewers can mass stamp and sign all of the final approved plan sheets.
Managing markups and corrections is time consuming!
Each reviewer can add markups and corrections and can elect to view or hide any other markups or corrections from any other reviewer. This allows you to view items you need to see or hide items that are in your way.
To speed up adding corrections, MyGov includes checklists where you can park your common corrections. This allows you to easily pin a correction item directly to a plan sheet or pin an item within a markup.
I get frustrated comparing and updating plan sheets!
Often, you will receive a required, revised plan sheet that looks just like the one you just reviewed. With MyGov, you can use the built-in “Overlay” tool to overlay the old sheet with the new one so that any differences are clearly visible in bright red.
Also, you may have a plan set that has a ton of sheets, and you need to update each sheet. MyGov includes a mass action tool for doing things like changing the status, reassigning reviewers, mass delete, stamp or sign.
It’s difficult distributing plans for viewing.
Let’s face it. An approved plan set needs to be viewed by many people involved in the project, such as the developer, contractors, sub-contractors, architects and engineers as well as agency staff and inspectors.
With MyGov’s Electronic Plan Review module, everyone with approved access can view the approved plan sets online. Works great on a tablet. Much better than hauling paper plan sets around.
I don’t have enough space or time for storing or finding plans.
Do you find yourself trying to squeeze more and more paper plan sets into a finite amount of space? Unless you can or want to add more space, it might be time to go digital.
Once you finally store a plan set, do you then struggle finding it again as more and more plan sets are added? With MyGov, you just open the project, and all your related electronic plan sheets will be easily viewable by you and the applicant.
Common Plan Reviews Our Users are Tracking
Some of Our User’s Favorite Features
What Our Users Are Saying
Before Chickasha implemented the MyGov system, we lacked access to a customizable software system that could be configured to our agency’s needs and established systems. Now, with the Electronic Plan Review module, we can receive digital blueprints, auto-distribute to appropriate viewers and edit as needed.
Chickasha, Oklahoma
Frequently Asked Questions
Time
How long is this going to take?
Most agencies install Electronic Plan Review in a week. Time depends mostly on how quickly you submit the requested items. We will get our part done according to the agreed to implementation plan.
Training
What kind of training will we receive?
Excellent, online training from a dedicated trainer who will teach you how to run your system using your actual setup. Also, if you forget something, add new people or want to learn something totally new, all training is available to you using the built-in “MyGovU” – our online video learning platform.
Support
What is your support like?
Crazy fast with an average response time of less than four minutes on submitted support tickets. Yes, we use support tickets for all support questions. You are also welcome to call us, but the call will convert to a support ticket since this is our audit trail of all support interactions.
Imports
Can you import my old data?
Yep, we have a built-in import tool just for Permits. You can use the tool without us, or hire us to clean your data then use the tool. FYI, we also have built-in import tools for related data sets, such as locations, owners and contacts.
System Requirements
Are there any additional hardware or software I need to buy?
Yes and No. No, in that the system runs on any device that has Internet access and a browser. Yes, if you want to conduct work in the field, you need a good tablet with a cell connection to the Internet and a built-in camera.
Other Modules
Are there other modules that are required or recommended?
You will also need the Permits & Inspections module where you set your customized workflow for the EPR reviews while seamlessly tracking permits, reviews and inspections. Most agencies also use the Credential Manager module which allows you to manage contractor credentials, including online applications and renewals while blocking permits or inspections if a credential is missing or invalid.
Getting Started
How do I get started?
Start with a brief consultation. We’ll ask a few questions to see how well our solutions fit your needs. If we are a good fit, then we will set a demonstration. If you like what you see, we will send you a quote. Once you approve the quote, we will send you a contract for signature and an implementation schedule with a go-live date.
